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SIRAS Support
District Office Support
 
 
Elizabeth Ubaldo             Ext. 2781  E-mail
 

Alicia Godinez                 Ext. 2776  E-mail

 

SIRAS Support                E-mail

Issues concerning bugs on forms; SIRAS procedures; troubleshooting questions; IEP Manager; configuration issues; MIS Summary page, and other general questions.
 

 
SIRAS Toll Free Hotline
(844) 337-4727      
M - F:  8:00 to 6:00
 
 
Desired Results Access Project
drdpimage
Click PLAY to view the DRDP (2015) Data Submission Timeline for Special Education.
 
Navigate by clicking on each month.
There have been many questions about holding IEPs. Here are some answers. This information is in alignment with California Association of School Psychologists (CASP) and taken in part from recent position paper.
 
While the district is in shelter in place, we want to complete as many IEPs as possible.
 
1. Complete as much of any open signed initial and triennial assessments you are able, which may include background review, writing observations and interviews that have already been conducted, and completing reports of assessment results that have already been collected.
2. Complete triennial assessments that can be conducted as our cord review.
3. Conduct record reviews on any initial evaluation plans that were being developed (not signed) prior to the shelter in place in preparation for them being signed as soon as the policy is lifted.
4. Conduct as many initial, triennial IEP meetings as are possible until the end of the academic year as long as you have parent consent to hold these meetings. Contact your program director or program specialist if a parent does not want to attend an IEP meeting. We will reach out and see if we can accommodate in another way.”
 
An update from CALPADS. 
 
If LEAs are unable to complete timely assessments and IEPs while school buildings are closed or when school is not in session, how should LEAs report those late assessments and IEPs to the CDE?
 
In the event that initial evaluations, annual reviews, or triennial reviews cannot be held on time, the following delay reason codes may be used. CDE will be monitoring the use of delay codes.
 
Part B Initial Evaluations
  • The delay was due to parent not making student available for testing despite LEA open for distance learning: Use meeting delay code “20.”
  • The delay was due to the LEA site closure due to COVID-19 public health orders or requirements: Use code “60” or code “75.”
 
Part C Initial Evaluations
  • The delay was due to the parent not making child available for testing despite LEA open for distance learning: Use meeting delay code “20.”
  • The delay was due to the LEA site closure due to COVID-19 public health orders or requirements: Use code “60” or code “75.”
 
Annual review or Individual Family Service Plan Meeting
  • The delay was due to the parent not making child available for testing despite LEA open for distance learning: Use meeting delay code “20.”
  • The delay was due to the LEA due to the LEA site closure due to COVID-19 public health orders or requirements: Use code “60” or “75.”
FAQs
Q: SIRAS will not allow me to create an Initial Evaluation. It says that the student is already in Special Education. How do I fix this?
A: The student’s Referral Information and/or Special Education Data has been entered on the MIS Summary page. Contact SIRAS Support to reset this data.
 
Q:  Why didn’t the ELD page come up for the student that is an English Language Learner?
A:  Check the demographics tab to be sure the student is listed as EL.  If not, the page will not come up. If a student is found to be not eligible on an initial or no longer eligible on a tri, the page will disappear as it is no longer needed.  Also, this page does not come up for preschool students since their ELD information is at the bottom of the Preschool page.
 
Q:  Where are the Spanish forms?
A:  Spanish forms do not appear until after you submit the English version of the form and check the Translation Required box on the IEP Manager.
 
Q:  Where are the Parent Rights and Safeguards forms?
A:  The Parent Rights and Safeguards, as well as other SELPA and District forms not considered to be part of the IEP, are located under Tools/Added Forms. They are designed to be downloaded to your computer and customized for your use.
 
Q:  How do I enter IEP date, location, and time on the Notice of Meeting form?
A:  The IEP date, location and time are not inputted on the Notice of Meeting form. Enter the data on the interface screen for the new meeting. The program auto-populates the data on the form.
 
Q;  I accidentally opened an optional IEP form. I do not want to save it. How do I get rid of the form?
A:  A form that has been opened does not have to be saved. Click on cancel and the system will respond as if the form had never been opened. If the form had already been saved, click on the red X next to the form to reset it.
 
Q:  Why do I get a picture of a cat?
A:  Getting a picture of the "Bad Kitty" can mean you may have discovered a bug in the program that caused the browser to crash. Try to replicate the process it took you to get the Bad Kitty. This will help SIRAS Support troubleshoot the bug. It can also be an anomaly. Try logging back in and see if the Bad Kitty shows up again. If so, contact SIRAS Support.