Purchasing Policies, Contracts & Forms
FOR INTERNAL PVUSD EMPLOYEE USE ONLY
Policies and Procedures
Policies and Procedures![]()
PVUSD Policies & Procedures
Authorized Purchases (Board Policy # 3300a)
Ordering products or services directly from a vendor without an approved Purchase Order is a violation of Board policy. The Board shall not recognize obligations incurred contrary to Board policy and administrative regulations. No single employee has the authority to purchase goods/services on behalf of the District, with an Authorized PO in place prior to.
FAQ About Purchase Orders
Frequently asked questions about Purchase orders & Procedures
Purchasing Handbook
This is your guide to Purchasing polices & procedures
District Warehouse Policies
Information pertaining to the District Warehouse/Stores. Tracking PO's and site deliveries
Comparative Shopping Guidelines
Information on required documentation for goods & services
Contracts Required for Purchase Orders
Contracts Required for Purchase Orders![]()
Contracts Required for Purchase Orders
The responsibility of the Purchasing Department (Board Policy #3300a) The Purchasing Department has been designated by the Board as the office resonsible for the actions of spending District funds. The Purchasing Director has primary responsibility for signing purchase documents which are legal contracts obligating the District in matters of procurement. The term "purchase documents" includes contracts for the acquisition of all goods and services, whether by purchase, rental agreement or lease. The District is not required to honor oral or unauthorized contracts to purchase goods and services.
Site Service Agreements (SSA)
Site Service Agreements (SSA)![]()
Site Service Agreements (SSA)
This Site Services Agreement is required to accompany all PO's for consultants, workshop leaders, presenters, performers, contracted type of work such as, but not limited to, any modification to the school site such as construction (FOR CUPCCAA ONLY) landscaping, cabling, installations, plumbing, electrical, roofing, etc. There are many laws, regulations, and codes associated with public schools and construction. These laws apply to school property, regardless of funding, (including ASB, volunteer work, etc). Contact Purchasing to request a contract.
The site services agreement is taking the place of Consultant Services Agreements, and Labor & Material Contracts. This agreement is required to be filled out by PVUSD first. Once the PVUSD site has filled in their sections they will need to send it to the vendor for them to fill in their parts and to sign and date it, and send it back to the site. Once the site has it back in needs to be attached in Escape as their backup before submitting it for approvals. Once a PO is approved, then Richard Arellano, will sign the agreement, and it will be sent with the approved PO.
BOUNCING HOUSES/CLIMB ON INFLATABLES PROHIBITED
BOUNCING HOUSES/CLIMB ON INFLATABLES PROHIBITED![]()
BOUNCE HOUSE & INFLATABLES
In our ongoing commitment to ensuring the health and safety of our students, we would like to remind you about an important change regarding the use of bounce houses, climbing walls, obstacle courses and trampolines on our school premises.
After careful consideration and evaluation of the potential risks involved, we are prohibited the use of bounce houses and trampolines within our school grounds. While we understand that these recreational activities have been enjoyed by students and have contributed to fun and engaging events in the past, we must prioritize the well being of our students.
Several safety concern have prompted us to make this decision:
Injury Risks: These devices are associated with significant risk of injuries, including sprains, fractures and even more serious injuries like head trauma. The unpredictable nature of these activities makes it challenging to ensure consistent supervision and prevent accidents.
Lack of Control: Despite our best effort, it is difficult to maintain a controlled environment during the use of bounce houses and trampolines. Students can sometimes engage in unsafe behaviors, leading to accidents.
Liability Concerns: In the unfortunate event of an accident, the school may face legal liabilities. With the removal of insurance coverage from these activities, it is even more important to take proactive measures to minimize the potential for such incidents.
While we understand that physical activity is crucial for students' development and well being, we believe that there are safer alternatives that can be implemented to achieve these goals. We encourage you to explore alternative options.
We appreciate your understanding and cooperation in this matter.
Fixed Assets, Surplus equipment, Stolen equipment
Fixed Assets, Surplus equipment, Stolen equipment![]()
Fixed Assets, Surplus equipment, Stolen equipment
Fixed Asset Inventory (Board Policy 3440a)
The Education Code requires that all equipment items that are valued at $500 or more must be recorded in a District inventory. The Warehouse enters all equipment valued over $500 into our fixed asset database and tags the equipment with a PVUSD tag.
The Education Code requires that all equipment items that are valued at $500 or more must be recorded in a District inventory. The Warehouse enters all equipment valued over $500 into our fixed asset database and tags the equipment with a PVUSD tag.
FAQ Fixed Assets
Equipment Movement/ Surplus Disposal
If you need equipment/furniture moved please use the form below and email it to the District Warehouse. mark_healy@pvusd.net
Any equipment that is asset tagged with a PVUSD inventory control tag must be sent to the PVUSD Warehouse to be taken out of inventory before disposal. All disposal of surplus must be approved by Purchasing. Please use the form below to request disposal.
