Pajaro Valley Unified School District Procedure

RECOGNITION OF PARENT/SCHOOL SUPPORT ORGANIZATIONS

At the time of formation, and each succeeding year thereafter, the organization will register with the school that they desire to affiliate with. The school will in turn forward the registration, with the following information, to the superintendent’s office for approval.

Name of the organization.

Mailing address of organization.

Name of school they wish to support.

Federal taxpayer ID number.

Name and address of their bank.

List of the organizations officers, addresses and phone numbers.

Description of the organization’s primary objectives and purpose.

Statement that if the group discontinues, any remaining funds will be donated to the school.

Statement that if an event requires liability insurance they will provide the insurance and name the school district as additional insured.

Statement that they are a non-sectarian, non-partisan group.

Statement that they do not discriminate in their membership requirements.

Upon approval of the Board of Trustees of the Pajaro Valley Unified School District, the rights and privileges provided by state statute and board policy shall be granted to the parent/school support organization. The governing board may revoke the permissions given if at any time codes are violated or there is misrepresentation. It is the responsibility of the organizations officers to know codes and regulations which apply.

Before a group can conduct a fund-raising event they must first receive written permission for each event from the school they are supporting.

If the group does not have a determination letter from the IRS certifying their not-for-profit legal status, then students cannot assist them in any fund-raising event. However, the organization can assist school organizations with an event as long as all of the funds are deposited into the school’s official bank account. Also, if one of these groups solicits donations, they must make it clear to the donor that they are not an approved 501(C)(3) tax-exempt organization.

Approved organizations grant the Governing Board the right to audit their financial records at any time, either by a district designee or by a representative from a district approved audit firm.

Legal Reference:

Education Code

35160-35161	Powers and Duties of Governing Board

51520	Prohibited solicitation on school premises (except by non-partisan, charitable, government certified, organizations that have been approved by the governing board)

51521	All organizations conducting fund raisers benefiting students, schools, or the district must be approved by the governing board or assigned designee.